Byron Hikers – Extreme adventure in the remote Kimberley!
Four members of Byron Hikers Club recently undertook an amazing adventure – a 14-Day exploration of the Drysdale River in the Solea Falls area. Drysdale River National Park in the northern tip of the remote East Kimberley is one of the least accessible national parks in Australia. There are no public roads, no airstrips and no tracks – the park is pack raft or seaplane access only.
The Drysdale River flows through a magnificent pristine and untouched landscape. The Drysdale River NP is the kingdom of nature and showcases vast tracts of Kimberley wilderness featuring open woodland, gorges, cliffs, waterfalls and the creeks of the Drysdale River. The many water holes allowed for lots of swimming and every night our camp was a ‘dream’ site.
However, the real treasure of this magical place are the hundreds of hypnotic Gwion Gwion figures, an ancient Aboriginal painting style describing a forgotten time of dancing and ceremonies. Byron Hikers visited different rock shelters every day. See the Byron Hikers Facebook page for more information.
We began by discussing our values, which determined the form the club would take. We agreed to set up a not for profit incorporated association and to affiliate with Bushwalking NSW Inc. This provides legal protection and insurance for our volunteer and members, allowed us to open an association bank account and get an ABN (useful for grants), and to benefit from knowledge shared within the NSW peak bushwalking organisation.
Once again, our group met at the Botanic Gardens to discuss our first activity program. Talking about walks is way more fun than constitutions! The final step in the process was completing the forms for affiliation with Bushwalking NSW Inc, and paying our first insurance premium. This was done in late November, just in time for our first walk on 4th December 2021.
We like to walk, but we’re not so keen on admin. We would rather not have to nag people to pay fees, or update membership registers, or, as leaders, have to remember who signed up for a walk and who cancelled and how many are coming now and what is that new person’s name again? Fortunately, we had a committee member with website skills.
We built what techies call a “minimum viable product”. This avoids getting bogged down in committee discussion, designing an overly complex solution. We got a basic site up quickly, and learnt from that. We also tried to avoid reinventing wheels. For example, we link to Lotsafreshairs excellent videos and the Bushwalking Manual, no need to write your own.
MemberPress provided us with a login system and the ability to restrict content to members only. We set up two membership classes (Trial, Full members) with different fees. We created an online membership form with a digital acknowledgement of risk and connected it to PayPal. We also provide an option for payment by bank transfer, but hardly any people have used this.Members can update their information, if their address changes, for example. Reminders are automatically sent when membership is due for renewal. We created roles for Committee Members and Leaders, who have access to extra functionality.
We installed The Events Calendar to manage our program of walks, cycling, kayaking, meetings and social activities. A calendar overview is available to the interested public as this encourages new members to join, but only members can see details such as leaders contact information, meeting place and time. We use Registrations for The Events Calendar Pro to manage online bookings, cancellations, maximum group size and a waitlist, an attendees list, walk reminder emails and more. A pre-filled sign on sheet is emailed to the leader the night before the activity, which makes it easy to remember who is coming!
We also set up a shared Google Drive for storing documents and working collaboratively on committee meeting minutes and finance spreadsheets, for example.
